Passoverand Easterare coming up very shortly! So to celebrate I have made placemats for kids to celebrate both holidays! Make sure you head over to our Etsy Shop to pick yours up today! only $6 each but since you’re visiting our site to get them I’m going to give you a discount! Apply this code at check out and receive 15% off: EASYEVENTIDEAS15
Reserving a room block for your next big event be it a wedding, Bar/Bat Mitzvah, anniversary, family reunion, or even a conference is the best way to ensure that your guests have a place to stay by your venue and at a discounted rate! Doing a block booking gives you all sorts of deals like free wifi, parking, discounted room rates for your guests or even a free room for the wedding/anniversary couple or conference chair person. Here is everything you need to know to complete a block booking.
How do you block hotel rooms for a wedding or special event?
When looking into hotels there a few key points to keep in mind:
Amenities (do you need parking available, wifi, a gym or pool, bridal suite, etc)
Distance to your venue
Or if you are in need of a venue does the hotel have one available
Free bridal suite included in booking enough rooms
Extra discounts for people who book early
If you’re having a wedding with a lot of out-of-town guests try to block at two different hotels with two different price points. That way your guests can have a selection of prices to play around with for their travel budget. This is also helpful as hotels might not be able to offer you a big enough block to cover all of your guests.
How do you Begin your Hotel Block Booking Process?
Start by searching online. Look up hotels that are close to your venue and check out what a normal price is there around the time of your event. Narrow down your search to two or three hotels that meet your criteria. You can then contact their booking managers to coordinate the block.
When you call remember to give them the dates you want to reserve. You may want to reserve blocks for a day before and a day after your event if you have out of town guests looking to make a weekend trip out of their travel. You should also give them any special requests like dropping off welcome bags in guests rooms or having them at the desk when they check in. Start by blocking a smaller number of rooms, you can add more later but discuss this with the booking manager they might also allow you to block a larger number and release them as time goes on. Especially if you are booking during a busy season for the hotel, you don’t want to lose spots to other guests.
You can also use free hotel room block series like Skipper or Group Travel to do the work for you. They let you search all the major hotels near your venue, helps you negotiate the price, and you can even reserve your block right through them.
How do you Negotiate your Hotel Block?
Now that you’ve found a room block that works for your event it’s time to negotiate the contract with the hotel. There are certain key words to know when review the contract terms. Here they are:
Allowable Shrinkage Clause: The percentage of rooms that are allowed to go unbooked.
Your target percentage is between 10–20 percent. Which means, if you’ve blocked 20 rooms but 2–4 go unbooked, you will not be penalized with a fee.
Attrition Rate or Minimum Commitment: The percentage of rooms that must be filled in order to avoid paying a penalty fee which should be between 80–90 percent. Example: If the entire room block is not used, you’ll owe the hotel damages for all unused rooms based on a minimum commitment of 80 percent. This means that if you do not book the minimum amount of rooms agreed to, you will owe for up to 80 percent of the room block.
Mitigation Clause or Resell Clause: The hotel will try to book unused rooms in your block so that you are no longer responsible for them you in essence release them, and they are sold to other customers and there for you aren’t paying for rooms that other guests are renting.
How Should you Communicate your Block Information to Guests?
The best way to let them know about the block booking options is to include it all in your wedding website. That way they can know all of the information and options available. You can point your guests to your website in your invitation. You can include information such as: please visit our website at http://www.wedding.com to see more information about our wedding and accommodations. It’s also nice to include directions to and from the venue to the hotel or transportation information on the website.
It’s Oscar season!!! Which means I have my free printable ballots for you! Just download page one and two and you’re on your way! Also we have a little poll going here for you to tell us who you think is going to win! Make sure you vote in our poll!
It’s Oscar season! Which means it’s time to look into our Oscar party food options! I have scoured the web looking for the best there is out there and here is what I’ve found. Today I am showing off some classic movie going snacks all dressed up in their Oscar best!
These Oscar tuxedo dogs look delicious and very festive. They come to us from Better Homes and Gardens and sound incredibly easy to make.
Time for dessert try something easy by just adding these cute gold star sprinkles to your sundae bar. Hey the Oscars are on Sunday night and you’ll be seeing lots of stars tonight! Obviously it works. This cute idea was brought to us by notmartha.org.
What movie theme night is complete without a popcorn and candy bar? This beautiful display comes to us from drivenbydecor.com. Pick up some spoons or scoops and some popcorn boxes to create this look for yourself!